AI Scribe: Dictation & Session Recording
AI Scribe records audio -- either a quick post-session dictation or a full session recording -- and uses AI to transcribe it and generate a structured clinical note in your preferred format.
Recording Modes
Dictation Mode
Dictation is for recording yourself after a session. Summarize what happened in your own words and AI structures it into a clinical note.
- Maximum recording length: 10 minutes
- No consent prompt (you're recording only yourself)
- Ideal for quick post-session documentation
Session Mode
Session mode records the full client session, capturing the entire conversation for more detailed note generation.
- Maximum recording length: 90 minutes
- Requires patient consent before recording can begin
- Provides richer clinical detail in the generated note
How to Use AI Scribe
- Open a client's profile and navigate to the Notes tab
- Click New Note and select your template format (SOAP, DAP, or progress note)
- Click the AI Scribe button to open the recorder
- Choose your mode:
- Dictation -- Click Start Recording immediately
- Session -- Confirm that consent has been obtained, optionally add instructions (e.g., "Focus on anxiety symptoms"), then click Start Recording
- A live timer and audio level indicator confirm the recording is active
- Click Stop when finished
- The recording uploads, is transcribed, and AI generates your structured note
- Review the generated fields (Subjective, Objective, Assessment, Plan), edit as needed, and save
Patient Consent
In session mode, you must confirm consent before recording begins:
- A consent prompt appears with a Consent Obtained button
- The timestamp of consent confirmation is stored alongside the recording
- Recording cannot start until consent is acknowledged
Additional Instructions
In session mode, after confirming consent you can provide optional instructions to guide the AI. For example:
- "Focus on CBT techniques discussed"
- "Include anxiety and sleep symptom details"
- "Note medication compliance discussion"
These instructions help the AI emphasize relevant clinical content in the generated note.
Privacy & Security
- Audio recordings are stored in encrypted Supabase Storage under your practice's private bucket
- Recordings are organized by practice and practitioner, with access restricted to authorized users
- The transcription and note generation pipeline processes audio server-side
- Recordings are retained according to your practice's data retention policy
- All AI Scribe activity is logged in the audit trail when HIPAA mode is enabled
Tips
- Speak clearly and at a natural pace for the best transcription quality
- For dictation, structure your summary roughly by SOAP sections for better results
- Always review and edit the generated note before saving -- AI is a starting point, not the final word
- AI Scribe is a per-practitioner add-on; contact your practice admin to enable it
