Receipts and superbills for medical-context training.
Trainers working with post-rehab or physician-referred clients can issue itemized receipts and superbills from any invoice, with the service, date, provider details, and total the client's HSA or FSA asks for.
How personal trainers actually use this
Most personal training is cash-pay and not reimbursable. But clients training post-rehab or under a physician's letter of medical necessity often can reimburse through an HSA or FSA. Stillpoint generates the receipt or superbill from the invoice with the details administrators ask for.
The typical workflow
- 1Client provides a physician's letter of medical necessity, which you keep on their record
- 2Sessions are booked and invoiced as usual
- 3Client downloads the itemized receipt or superbill from the invoice in their portal
- 4Client submits it to their HSA or FSA administrator
Works with what you already use
Common tools personal trainers pair with superbills.
Concerns we hear most
Can all my training clients use an HSA?
Generally no. Reimbursement requires a qualifying medical condition. Stillpoint gives you the documentation when it does qualify.
Is this a real revenue channel?
For post-rehab and corrective specialists, yes. Clients with an HSA welcome the receipt. For general fitness clients, no.
Frequently asked questions
What documentation does an HSA require?
Typically provider name, date of service, a service description, and the amount. The receipt from the invoice carries all four.
Do I need a medical license to issue these receipts?
No. The client usually needs a physician's letter of medical necessity. The receipt itself is an itemized invoice.
Can I run a hybrid practice with reimbursing and cash-pay clients?
Yes. Every client is invoiced the same way; only the ones who need it download the superbill.
Related pages
Insurance Billing for Acupuncturists
Eligibility checks and electronic claims through Stedi, a CPT code on every service, ICD-10 on the claim, remittance matching, and superbills for clients who self-submit.
Insurance Billing for Chiropractors
Electronic claims through Stedi with a CPT code and modifier per service, ICD-10 on the claim, eligibility checks, remittance matching, and superbills.
Insurance Billing for Mental Health Therapists
Electronic claims through Stedi with a CPT code per service (90832, 90834, 90837, 90847), ICD-10 on the claim, eligibility checks, and superbills for out-of-network clients.
Online Booking for Personal Trainers
Recurring session series, card on file, multiple gym or studio locations, and video links for remote sessions. Built for personal trainers and coaches.
Session Notes for Personal Trainers
Session notes from a template you build, a Goals & Progress template for the training arc, and dictation with the AI scribe. Built for trainers, without clinical overhead.
Virtual Coaching for Personal Trainers
Video links for remote sessions, a recurring series for the weekly slot, card on file, and secure messaging between sessions. Built for hybrid and online trainers.