Consider Stillpoint if
Practice platform comparison
Stillpoint vs. Vagaro
Vagaro is a popular booking and business management platform originally built for salons and spas, now expanding into wellness. Here's how it stacks up against Stillpoint for wellness practitioners.
Before the checklist
Start with the way you work.
Vagaro and Stillpoint can both help fill a calendar. The difference is the kind of practice experience you want to build around it.
Jump to the detailed comparisonVagaro may fit better if
You rely on Vagaro's salon and wellness marketplace or its broader point-of-sale ecosystem.
See it in Stillpoint
See the work behind the claims.
A feature list can tell you what exists. Here is a closer look at the workflows that shape the day for your team and clients.
01
A booking page that feels like your practice
Bring services, availability, intake, and payment into one client flow.
Explore this workflow
02
A workspace for the whole note
Review visit context, document treatment, and sign without losing your place.
Explore this workflow
03
Follow-up without the extra admin
Set up thoughtful messages that reach clients at the right point in their journey.
Explore this workflowFeature comparison
The details, when you need them.
Start with the way your practice works, then use these rows to check the specific features and costs behind your decision.
Feature
Stillpoint
Vagaro
Pricing
Stillpoint
Advantage
Stillpoint for Pricing: Free plan available. Paid plans start at $19.99/month, with optional add-ons available
Vagaro
Different approach
Vagaro for Pricing: No free plan — starts at $23.99 USD/month per calendar, plus paid add-ons
Online Booking
Stillpoint
Comparable
Stillpoint for Online Booking: Branded booking page with intake forms and payments. Learn more
Vagaro
Comparable
Vagaro for Online Booking: Full booking with marketplace listing and website builder
Customer Reviews
Stillpoint
Comparable
Stillpoint for Customer Reviews: Built-in review collection with Google Reviews integration. Learn more
Vagaro
Comparable
Vagaro for Customer Reviews: Built-in reviews on all plans
Customizable Emails
Stillpoint
Comparable
Stillpoint for Customizable Emails: Customizable transactional emails with branded templates
Vagaro
Comparable
Vagaro for Customizable Emails: Customizable emails and marketing campaigns included
Clinical Notes
Stillpoint
Comparable
Stillpoint for Clinical Notes: Encrypted SOAP notes with templates. Learn more
Vagaro
Comparable
Vagaro for Clinical Notes: SOAP notes with customizable templates and image markup
HIPAA Compliance
Stillpoint
Comparable
Stillpoint for HIPAA Compliance: HIPAA-aligned workflows with encrypted storage. Learn more
Vagaro
Comparable
Vagaro for HIPAA Compliance: HIPAA compliant with BAA available
AI Assistant
Stillpoint
Advantage
Stillpoint for AI Assistant: Built-in AI assistant for notes, scheduling, and admin tasks. Learn more
Vagaro
Different approach
Vagaro for AI Assistant: No AI assistant
Payment Processing
Stillpoint
Comparable
Stillpoint for Payment Processing: Integrated Stripe payments with upfront collection. Learn more
Vagaro
Comparable
Vagaro for Payment Processing: Built-in POS and payment processing
Sell Products
Stillpoint
Comparable
Stillpoint for Sell Products: Built-in storefront with cart, checkout, shipping, and digital delivery. Learn more
Vagaro
Comparable
Vagaro for Sell Products: Product and retail sales through POS system
Appointment Reminders
Stillpoint
Advantage
Stillpoint for Appointment Reminders: Automated email and SMS reminders. Learn more
Vagaro
Different approach
Paid add-on
Vagaro for Appointment Reminders: Basic reminders included; advanced SMS campaigns require paid Text Marketing add-on
Data Import
Stillpoint
Comparable
Stillpoint for Data Import: Easy CSV import from any platform. Learn more
Vagaro
Comparable
Vagaro for Data Import: Import tools available
Practice Website
Stillpoint
Advantage
Stillpoint for Practice Website: Built-in customizable practice website. Learn more
Vagaro
Different approach
Paid add-on
Vagaro for Practice Website: MySite website builder available as paid add-on
Team Management
Stillpoint
Advantage
Stillpoint for Team Management: Multi-practitioner scheduling, permissions, and multiple locations. Team includes 4 practitioners, then $8/month each. Learn more
Vagaro
Different approach
Vagaro for Team Management: Per-calendar pricing ($10/month each, cap at $83.99 for 7+)
Client Portal
Stillpoint
Comparable
Stillpoint for Client Portal: Client portal for appointments, billing, forms, and email preferences. Learn more
Vagaro
Comparable
Vagaro for Client Portal: Client portal included
Email Automations
Stillpoint
Advantage
Stillpoint for Email Automations: Multi-step email automations with 11 pre-built sequences. Learn more
Vagaro
Different approach
Paid add-on
Vagaro for Email Automations: Email and SMS marketing campaigns as paid add-on
Re-engagement Campaigns
Stillpoint
Advantage
Stillpoint for Re-engagement Campaigns: Automated re-engagement for at-risk, lapsed, and inactive clients. Learn more
Vagaro
Different approach
Vagaro for Re-engagement Campaigns: No automated re-engagement
Calendar Sync
Stillpoint
Advantage
Stillpoint for Calendar Sync: Two-way sync with Google Calendar and Outlook. Learn more
Vagaro
Different approach
Vagaro for Calendar Sync: Two-way Google Calendar sync; Outlook discontinued for new connections
Invoicing & Billing
Stillpoint
Advantage
Stillpoint for Invoicing & Billing: Invoicing, receipts, and payment tracking built in
Vagaro
Different approach
Vagaro for Invoicing & Billing: Payments via integrated processor
Family Accounts
Stillpoint
Comparable
Stillpoint for Family Accounts: Family & household accounts for booking on behalf of others
Vagaro
Comparable
Vagaro for Family Accounts: Family & friends sharing with booking on all plans
Explore Stillpoint
See it in action
A closer look,
chapter by chapter.
Choose the part of the practice you want to see. Each chapter uses the real Stillpoint product and realistic practice data.
Product tour
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Chapter 01· The two-minute tour
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Security and privacy
Your clinical data stays yours.
Enterprise-grade safeguards and clear controls, so you can focus on care. We do not sell your data or use your notes to train AI models.
HIPAA-aligned
PIPEDA-aligned
AES 256 encryption
BAA available on paid plans.Read our privacy policy
Finally, scheduling software that does not feel clinical. It is warm, clean, and my clients always comment on how easy it was to book.
Elena FisherCounsellor, VancouverPricing
One plan.
Every feature.
Every paid plan includes every feature. You pay for the practitioners who see clients, and front desk staff are free.
Month to month. Cancel anytime. Fourteen days free. No card required.
Free
$0/USD/mo
Try it out with the basics.
- 1 practitioner
- 2 services
- 8 appointments per month
- Online booking page
- Email confirmations
- Secure & privacy-compliant
- Easy data import
$19.99/USD/mo
1 practitioner
Just you. Growing? Team includes 4 practitioners.
- Unlimited appointments
- AI practice assistant (Clio)
- AI-powered website
- Custom domain & branding
- SMS reminders
- Email automations
- Sell physical & digital products
- Analytics & reporting
No credit card required
Questions about pricing? Read the pricing FAQ
FAQ
Frequently asked questions, answered plainly.
Clear details about plans, setup, security, and moving your practice. No sales call required.
The free plan includes online booking, email confirmations, and essential practice management for 1 practitioner with up to 2 services and 8 appointments per month. It is a practical way to start using Stillpoint before you need a paid plan.
Something else? Email the founders directly.
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Ready when you are
See the difference in your own practice.
Start free and explore the full Stillpoint workflow. No credit card required.